Meeting Invitations via Apple Mail

If you’re using Apple iCal, you can easily invite people to attend an event. Your Mac can tie together iCal, Mac OS X Mail, and your Address Book for a cohesive event invitation system. Guests can receive invitations via email or right inside of iCal.

  1. Set up a card for yourself in Address Book (in your Applications folder). Launch Address Book and click the Add (+) button. Enter your business contact information (including email address), and then choose Card > Make This My Card.
  2. Switch back to iCal and create a new event or double-click an existing event.
  3. In the Event Editor, click Add Attendees. Start to type the name or email address for the person you want to invite. iCal will attempt to auto-fill the information if the person is in your Address Book.
  4. Press the Return key after each address to add a new one.
  5. When you’re ready to invite people, click the Send button at the bottom of the Event Editor. Attendees will receive an email invitation and an iCal invitation.
  6. Guest responses will appear in the iCal Notifications box (just click the Notifications button in the lower-left corner of the iCal window).

The responses are indicated visually with an icon:

  • An arrow means a guest has not responded
  • A check mark means the guest has accepted the invite
  • An X means the guest declined the invite
  • A question mark means the guest is tentatively attending

This article is excerpted from the Pre-Production chapter in the book
Video Made on a Mac: Production and Postproduction Using Apple Final Cut Studio and Adobe Creative Suite.